Registrar's Office Position Available | University of Waterloo, Waterloo, Ontario, Canada

Position Available

University of Waterloo Job Description: Manager, College Pathways

Job Title:	Manager, College Pathways
Department:	Office of the Registrar
Grade:	USG 11
Reports to:	Director, Marketing & Undergraduate Recruitment
Effective Date:	January 2012

General Accountability

The Registrar’s Office (RO) is involved in all aspects of academic life, including marketing for undergraduate student recruitment and admissions, enrolment, examinations, development and application of academic policies, and convocation. The office leads the development, execution, and evaluation of marketing strategies aimed at recruitment of highly qualified undergraduate students; timely admission of highly qualified undergraduate applicants; secure production and maintenance of accurate student records on which the University’s grant claim is based; the administration of provincial student aid and bursaries; the administration of uWaterloo's locally administered financial aid guarantee; the management of merit-based scholarships and awards; financial aid counselling; prudent use of classroom space through the creation of class schedules that support the multi-disciplinary character of the curriculum and the interests of students; the creation of the examination timetable and the administration of final examinations; the organization and execution of convocation ceremonies; and a central source of information, help and services as they relate to these tasks and responsibilities. Marketing & Undergraduate Recruitment (M & UR) is a strategic unit, which manages and leverages research to conduct the majority of the uWaterloo’s marketing activities. M & UR also plays a leadership role in leveraging the University’s positioning and visual identity frameworks to create high-quality, innovative marketing initiatives.

The Manager, College Pathways Development ("the Manager") is a member of Marketing & Undergraduate Recruitment (M& UR) unit of the RO, co-ordinating all Pathways initiatives within uWaterloo and liaising with contact persons at partner Ontario Colleges with which there are articular agreements. The Manager undertakes or commissions ongoing analysis and research to support established agreements and leads feasibility studies for potential new agreements. The Manager, in concert with campus champions, brokers new bilateral or multilateral articulation agreements with Ontario Colleges. S/he also plays a role in shaping plans for student transition and success initiatives. Travel within Ontario is required.

Nature and Scope

The Manager is one of 5 positions reporting to the Director, Marketing & Undergraduate Recruitment.

The others are:

Director, International
Associate Director, Marketing & Undergraduate Recruitment – Communications
Associate Director, Marketing & Undergraduate Recruitment – Visits

Significant External Relationships

Colleges of Applied Arts and Technology, high schools, and universities
Ministry of Training, Colleges, and Universities
Prospective students, applicants, and parents

Significant Internal Relationships

Vice-Presidents
Faculty Associate Deans Undergraduate Studies
Heads of St. Jerome’s University and the Affiliated colleges
Academic department chairs and directors of schools
Faculty members
Faculty Admissions Committees
Registrar
Manager, Liaison
Associate Registrar, Admissions
Managers and staff in the Registrar’s Office
Director Student Experience and Manager First-year Experience
Managers and staff from Aboriginal Services, Alumni Affairs, Athletics and Recreational Services, Communications and Public Affairs, Co-operative Education & Career Services, Counselling Services, Finance, Health Services, Housing and Residences (including the University College Residences), Institutional Analysis and Planning, Procurement and Contract Services, Retail Services, Student Success Office, Waterloo International

Statistical Data

M & UR Permanent staff complement: 17 FTE
M & UR Contract or co-op staff: 2 FTE
M & UR Casual staff: Approximately 70
Undergraduate Domestic Enrolment: 24,900 FTE
Undergraduate Visa Enrolment: 2,400 FTE
Annual undergraduate application activity: 38,700 domestic applications
Annual visa application activity: 5,700 visa applications
Annual on-campus visitors: 60,000
Annual prospect contacts: 200,000 (includes 60,000 on-campus visitors)
M & UR Operating budget: $ 1,400,000
Annual Tuition and Grant Revenue: $392,000,000
M & UR web page responsibility: Over 2,500
Number of countries actively recruiting worldwide in: 24

Specific Accountabilities

Research and develop a strategic plan targeted at Ontario College transfer student recruitment that satisfies uWaterloo’s obligations specified in the annual plan approved by the Ministry of Training, Colleges, and Universities.
Work with the Ontario Council on Articulation and Transfer to provide leadership in the development and ongoing enhancement of post-secondary education credit transfer policies and practices in Ontario.
Initiate new bilateral and multilateral articulation agreements with Ontario Colleges.
Seek out and work with faculty/programs to research, establish, negotiate, monitor, ensure success, and evaluate articulation agreements
Create a strategic plan for benchmarking and establish key performance indicators for each faculty/program agreement, including the overall plan.
Develop and manage a University-wide tracking and reporting system to manage articulation agreements.
Establish and lead a Strategic Council to advise on the strategy, report on achieving objectives, and facilitate communication and collaboration among, but not limited to program champions, the Registrar’s Office, Student Success Office.
Collaborates with Manager of Liaison to develop and implement training and orientation for the Recruitment/Admissions Officers.
Collaborates with the Manager of Liaison to seek insight on areas of research and the development of a strategic college recruitment plan.
Conduct site visits to Colleges to assess credibility and suitability for uWaterloo agreements; develop and negotiate articulation agreements; monitor changes; evolve agreements; and when appropriate engage uWaterloo representatives.
Co-ordinate ongoing reviews of college curriculum to identify potential affinity programs and accurately predict possible transfer credits. The Manager works closely with the undergraduate academic advisors in the faculties/colleges, and in consultation, with the appropriate Associate Deans, Admissions Committees, Undergraduate Affairs Committees, and with the Associate Registrar, Admissions in this review process.
Analyze data and conduct research to develop and enhance strategic plan and faculty/program agreements.
Work collaboratively with the Director, Student Experience and the Manager First-Year Experience and conduct research which informs the development of a strategic plan for college student transition and success
Work collaboratively with Co-operative Education to conduct research which informs the development of a strategic plan for college student transition and success in co-op.
Provide strategic direction to the Project Manager, Marketing & Communications; the Project Manager, Integrated & Interactive Media; and the Web & Systems Specialist so that communication strategies achieve articulation agreement goals.
Supervise co-op students or contract hires that may be hired from time to time.

Working Conditions

The Manager spends a portion of time travelling in Ontario. The Manager participates in approximately 10-15 types of College visits per year and spends a minimum cumulative time of 4-6 weeks working outside of the office. The time spent traveling requires the Manager to live in hotels and spend time away from his/her family. It necessitates putting personal/social activities on hold for the duration of some recruitment trips.